Registration

• Admission to plenary sessions, parallel sessions, lunch symposiums, World Leadership Dialogues, poster and exhibition areas.
• Admission to the Opening Ceremony
• Admission to the Welcome Reception (in any)
• Catering services (if any)
• Congress Bag (if any)
• Programme Book (paper version if available and only if purchased during registration)
• Congress Newsletter(s) prior to the conference with the latest updates on the programme
• Certificate of Attendance

• Admission to plenary sessions, parallel sessions, lunch symposiums, World Leadership Dialogues, Italian tracks, poster and exhibition areas.
• Admission to the SItI 2023 and WCPH2023 Opening Ceremony
• Admission to the SItI 2023 and WCPH2023 Welcome Reception (in any)
• Catering services (if any)
• Congress Bag (if any)
• Programme Book (paper version if available & only if purchased during registration)
• Congress Newsletter(s) prior to the conference with the latest updates on the programme
• Certificate of Attendance

• Admission to SItI plenary sessions, parallel sessions, lunch symposiums, poster and exhibition areas.
• Admission to the SItI 2023 Opening Ceremony
• Admission to the SItI 2023 Welcome Reception (in any)
• Catering services (if any)
• Congress Bag (if any)
• Programme Book (paper version if available & only if purchased during registration)
• Congress Newsletter(s) prior to the conference with the latest updates on the programme
• Certificate of Attendance

• Kindly find here below the mandatory requirements that a valid Proof of Status needs to meet:

  • It must be issued in English;
  • It must be issued on official hospital or university letterhead;
  • The date of issue has to be not older than 6 months starting from the registration date;
  • It must display the applicant’s full name and date of birth;
  • It must mention the beginning and the end of the residency (for residents only);
  • It has to be signed by the head of department (hospital or academic institution) confirming the full-time status of the applicant;
  • It has to include the following head of department’s details: full name, department, email address and telephone number;

  Please, also take into consideration the following:

  • The registration team will have to review it and approve it;
  • Invalid Proof of Status cannot be accepted: the WCPH 2023 decision will be final and the registration fee will be automatically updated to the Non-Member full fee;
  • Once the online pre-registrations period for the Congress is closed, participants still wishing to register will need to bring their Proof of Status on-site, in order to benefit from the reduced fee.

• Kindly find here below the mandatory requirements that a valid Proof of Status needs to meet:

  • It must be issued in Italian;

  • It must be issued on official hospital or university letterhead;

  • The date of issue has to be not older than 6 months starting from the registration date;

  • It must display the applicant’s full name and date of birth;

  • It must mention the beginning and the end of the residency (for residents only);

  • It has to be signed by the head of department (hospital or academic institution) confirming the full-time status of the applicant;

  • It has to include the following head of department’s details: full name, department, email address and telephone number;

  Please, also take into consideration the following:

  • The registration team will have to review it and approve it;

  • Invalid Proof of Status cannot be accepted;

  • Once the online pre-registrations period for the Congress is closed, participants still wishing to register will need to bring their Proof of Status on-site, in order to benefit from the reduced fee

Credit cards: Visa, MasterCard and America Express will be accepted. Payments can be made in Euro only. Credit card statements will show the vendor/merchant as Triumph Italy Srl and will show the amount in Euro. Once payment has been confirmed, a summary of the registration will be sent to you via email.

Payment of the registration fee must be made before the start of the Congress.

If payment is not received within this period, we will not be able to confirm and guarantee the participation of the interested party in the event itself.

When registering individually and wanting the registration to be invoiced to a P.A., payments cannot be made with credit card or by bank transfer from a personal account, the payment must be made directly by the institution. During registration, it is mandatory to provide an official document (Order Form) containing the commitment to pay, billing data and if it is the case, VAT exemption (indicating Article number) or split payment regime.

For group registrations (5 participants or more), please contact the Registration Department at the following email:registrationwcph2323@thetriumph.com

MANDATORY DATA FOR ELECTRONIC BILLING: Name of the Institution; Address; Fiscal Code; VAT number; Unique Code; CIG; CUP; Order number

All cancellations must be notified in writing (by email) to the Registration Department (registrationwcph2023@thetriumph.com) according to the following policy:

Cancellations received in writing by 04 September 2022 are entitled to 100% refund, less administrative fees;
Cancellations received in writing between 05 September 2022 and 02 February 2023 are entitled to 50% refund, less administrative fees;
Cancellations received on or after 03 February 2023 – no refund shall be due;
All refunds will be made within three (3) months after the end of the event. Requests submitted after this period shall not be considered. Refunds, if due, will be made on the same credit card used for the payment of the services (or by bank transfer);
Any participant initially registered as an individual, who then received sponsorship by an Industry Company, shall not be entitled to a refund;
Refunds will not be processed if no CME is received;
Refunds will not be processed in the event that a Visa Application has been refused by an Embassy/Consulate Office.
The above-stated cancellation policies also applies to Social Events Registration (if any).

*Name changes*

Name changes are possible until 21 April. Therefore no name change requests will be accepted after that date or on-site. 

Name changes should be processed only between delegates belonging to the same registration category. Participants belonging to different registration categories processing a name change will not be entitled to reimbursement if the fee paid by the old delegate is higher than the new participant fee (e.g. Members replacing Non-Members. This will be applied to any registration category).

Participant replacing a delegate registered with a lower registration fee is requested to pay the difference between his registration fee and the old delegate one (e.g. Non-Members replacing Members).

Name changes can be requested via email by the registration owner to the Registration Department. 

Each name change will cost € 50,00.

NB: Early fees are NOT transferable.

*Badge re-printing*

On-site, for the re-printing of forgotten/lost/stolen badges, € 50,00 will be charged.

*Category changes*

Category changes are possible during the pre-registration period only. Therefore, no category change requests will be accepted on-site.

Category changes can be requested via email by the registration owner to the Registration Department.

Each category change will cost € 50,00.

Important Notes

Invalid Membership status cannot be accepted: the WCPH 2023 team will check its validity. In case of invalid declaration, the registration fee will be automatically updated to the Non-Member full fee.

These general conditions are to be considered as the legal basis for all registrations. Verbal agreements are not binding, unless confirmed in writing.

Passport and Visa

Participants coming from EU nations and citizens of USA, Canada, Australia and New Zealand, do not need visas to enter Italy. Most NON-EU citizens from other countries will need a visa and, sometimes, either a declaration or a permit of stay to formalize their visit in Italy. Please consult the Italian Embassy or Consulate nearest to you for specific details related to visas and visit the Italian Ministry of Foreign Affairs.

If an entry visa is required, please allow sufficient time for this procedure: to facilitate your VISA request an invitation letter can be downloaded.

The Invitation Letter implies no obligation by the Organisers to cover registration fees, accommodation, travel expenses or any other costs connected with participation in the meeting.