General & Visa information

Rome is the capital of Italy, a large cosmopolitan city with an artistic, architectural and cultural history that has been influencing the whole world for almost 3000 years. It is dominated by ancient structures with an infinity of places to visit, covering over two millennia of history. It is known all over the world as the Eternal City, a synonym for everlasting beauty, history and spirituality.

Located in the Centre of the Country and in the centre of the Mediterranean see, it is an easy reach from travellers from all over the world. Rome is one of the preferred sites for millions of tourists and it hosted successfully various international congresses.

In addition to hotels and conference facilities, there are up-to-date exhibitions, art galleries, theatres, and cultural events which add a charming and relaxing flavour to participants’ stay in the city.

Modern Rome is also a major international business destination. It is the seat of the Italian government and the economy is dominated by services, telecommunication companies, research, tourism, construction and banking.


Traveling to Rome

Thanks to its excellent geographical position and its direct air, road, and rail links to the rest of Europe, Rome can be easily reached.

  • International Airports

Rome is served by two international airports, well connected to the city centre: AIRPORT LEONARDO DA VINCI (Fiumicino) and AIRPORT G.B. PASTINE (Ciampino).

Both hubs are served by the major flight companies, including the low-cost ones.

Particularly, the international hub Leonardo da Vinci Airport is located in the direct neighbourhood of Rome and connected to downtown by fast railroad and direct train.

  • Railway Lines

Rome has an important railway link connected with the rest of Italy and with Europe by high-speed trains which can offer the greatest efficiency at a low cost.

The central railway station, TERMINI, is in the heart of the historical centre and very close to many hotels.


Participants coming from EU nations do not need Visa to enter Italy. Most NON-EU citizens (and participants from other countries) will need a Visa. We strongly recommend consulting the official website of the Italian Ministry of Foreign Affairs ( for updated and detailed information for foreigners regarding entrance Visas for Italy and permits of stay.

If an entry visa is required, please allow sufficient time for this procedure: to facilitate your VISA request an invitation letter can be downloaded.

The Invitation Letter implies no obligation by the Organisers to cover registration fees, accommodation, travel expenses or any other costs connected with participation in the meeting.

After filling in the required information below, please click on “Create PDF

If you do not need a Visa, you should register at ETIAS (European Travel Information and Authorisation System). ETIAS is a travel authorisation for non-EU nationals who do not need a visa for the Schengen Area. ETIAS is not a European visa.

From May 2023, the ETIAS travel authorisation will be needed to enter a Schengen member country for short-term stays of up to 90 days.

General Invitation Letter

Visa Invitation Letter
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